8 main differences between editing and copyediting

8 Main Differences Between Editing and Copyediting

If you are a publishing industry practitioner, you would already know some of the main differences between editing and copyediting.

If you are not, then fret not, time for a new lesson today.

An effective publishing workflow is crucial to ascertain the quality of the publication end product. This end product could be books, academic journals, news, articles and other types of content.

In a publishing workflow, editing and copyediting are two important processes that highly influence the publication outcome. Good editing and copyediting will lead to a good publication that will make the authors, readers and publisher happy.

However, poor editing and copyediting will create a difficult publication to understand and become an eyesore to the reader.

Editing and copyediting are both parts of a publication workflow, but there are differences between the two.

Here, we discuss some of the differences between editing and copyediting.

8 main differences between editing and copyediting

Editing vs. copyediting: the main difference

The main difference between editing and copyediting is the function.

Editing is primarily the process of checking for grammar, spelling and language issues. Copyediting, on the other hand, concerns the checking of consistency, styles and accuracy.

In other words, editing focuses on the meaning and correctness of the publication, whereas copyediting zooms on the compliance of the publication style.

To help illustrate matters, let’s look at the following example.

An example

Here’s a paragraph from a journal publication (a fictional one) to give you a simple illustration.

In her 1996 book, The Girl Who Invents the Windscreen, Thatcher writes that women does not need to be afraid competitive with men when it comes to innovation (Thatcher 1995).

In the example above, let’s look at the errors needing rectifications and how we can make things better:

  • Spelling mistakes: “does” should be “do” (editing)
  • Grammar: “competitive” should be “competing” (editing)
  • Inconsistencies in the year of publication. Is it 1995 or 1996? (copyediting)
  • Italicization of a book title (copyediting)

After the complete editing and copyediting rounds, the correct phrase would be the following:

In her 1995 book, The Girl Who Invents the Windscreen, Thatcher writes that women do not need to be afraid competitive with men when it comes to innovation (Thatcher 1995).

Note: In my own copyediting, I would probably remove one of the years (1995) and stick to one in the bracket, as to avoid repetition.

Substance vs. style

8 main differences between editing and copyediting

While editing is about substance, copyediting is about style.

The editing process is about making the text better, clearer and more accurate.

Copyediting, on the other hand, deals with style and consistency. Copyediting often uses certain writing guidelines or styles for reference (Chicago Manual of Style, APA, etc.).

Copyediting also deals with a lot more than text. Other areas that copyediting covers include the following:

  • Citation & references (style and formatting)
  • Illustration and visuals
  • Table of contents, CIP pages
  • Indices and appendices
  • Cover (not the graphic, but the author’s names and text accuracy)
  • Paragraph styles
  • Indentation
  • Subjet heading style
  • Capitalization consistency and style

The language editing process, on the other hand, does not focus on these issues. Instead, editing deals with paragraph structure, sentence structure and correctness of language usage.

Timing or sequence

Next is the timing or sequence (the order of work).

Language editing is typically done before copyediting. In fact, editing should be completed during the manuscript’s preparation (even though this is not entirely true 100% of the time).

Let’s look at a typical publishing workflow chart.

8 main differences between editing and copyediting

In publishing workflow, copyediting is part of what we call the “production,” a stage where the publication is ready to take shape in layout and formatting.

Both editing and copyediting are equally important

Having compared both, you should know that editing and copyediting have equal importance in the publishing workflow. One without the other is rather useless.

In time, I will explain more details about publishing workflow, and how you can create a good process to expedite efficient publication workflow.

You want to have a publication with sound language accuracy and equally strong/consistent style.

Editing ensures the correctness of the publication, while copy editing focuses on style and conformance to publishing standards.


Some tools can help you with editing jobs such as Grammarly, Ginger Software, Editorially and ProWriting Aid, and many more.

Some of these tools offer a free version (with a limited capability) and more advanced features at a premium price.

In fact, I have been a premium user of Grammarly for a year now, and I have never looked back since.

I began using Grammarly as a free tool, and after finding the app to be incredibly useful, I decided to upgrade to a premium account.

Grammarly does not guarantee 100% accuracy all the time (you would probably notice some errors in this article). But is a big help in fixing spelling, grammar and contextual issues. 

All my writing today goes through Grammarly.

On the other hand, copyediting can be helped by referencing documents and using supplementary apps such as EndNote and Mendeley.

EndNote and Mendeley are actually more reference management tools, but they do help you with copyediting style and maintaining publication consistency.

Do good editors make good copyeditors?

Girl doing editing | Differences between editing and copyediting

Almost certainly, yes. A good editor should understand editing and copyediting well.

The basis of being good editors and copyeditors is extensive training. The more you train, the better you get.

But going deeper, take note that the two are different in nature.

As you have read above, editing pertains to text accuracy, while copyediting involves style and formatting convention.

A fantastic editor usually comes from strong language training. Perhaps someone who graduated in English literature.

An excellent copyeditor has extremely good attention to detail and does not miss things easily.

In terms of difficulty to master, based on my limited experience, I would say that editing is more difficult. This is because attaining an excellent level of language proficiency takes many years and practice.

The English language also has numerous exceptions, where the usual rules cannot be applied. Hence, only in-depth experience (and also mistakes) will make us better.

Can editing and copyediting be done by the same person?

Editing and copyediting are highly specialized tasks. Big publishers have different people working on editing and copyediting separately.

Having said that, can editing and copyediting be done by the same person?

My answer is yes, absolutely.

In fact, for many years, I did both editing and copyediting for the same publications. Sometimes, both processes happened simultaneously (even though the two are best done sequentially, as I described earlier).

One of the reasons for this is that I dealt with many manuscripts written by non-native English speakers that require a considerable level of editing and copyediting needing to publish fast.

[Click here to read how you can improve your English writing when English is not your first language]

A person who excels in both editing and copyediting is rare to find.

Suppose you showcase a high level of expertise in both. In that case, you will be an invaluable asset to the organization you’re working for.

Find the time to boost your skills and experience in editing and copyediting. You will certainly go a long way in the world of publishing.

Concluding remark

In conclusion, although there are main differences between editing and copyediting, both have a crucial role in publications. If you want to have a book you want to be proud of, the two need to be paid attention to equally.

Choose to work with publishers with a strong editorial team. Or, if you are self-publishing your book, invest some resources (money and time) in both editing and copyediting. This will help you a long way.

2 thoughts on “8 Main Differences Between Editing and Copyediting”

  1. Pingback: What is Copyediting? 7 No-nonsense Facts You Should Know

  2. Pingback: 6 Main Differences between Copyediting and Copywriting

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